Registration & Rider Profile

Select the event you wish to enter to complete the registration process or, if you are already a registered rider, select the event you are participating in to enter your Rider Profile.
You may wish to review the entry procedure and FAQs below.

Entry Dates

  • Preferential online entries will open on 14 February 2018, 08:00am
  • You need to have ridden the 2017 W2W or be on the 2017 waiting list to qualify (see how you add yourself to the waiting list below)
  • Entries are allocated on a first come, first served basis

Entry Fees2018

There are three options for entries; W2W Chardonnay, W2W Pinotage or W2W Shiraz.
Once you have chosen your event, you will also need to choose your package:

  • Excludes tented accommodation
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch
  • Tented accommodation (including a mattress)
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch
  • Luxury tented accommodation (Only 100 spots available)
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch

Due to the high demand & interest from riders already, booking of your luxury tent will work on a first-come-first-served basis and ensuring that you get your booking in soonest is of paramount importance and furthermore ensuring that full payment is received prior to your booking being confirmed.

Your Luxury Tented Accommodation Booking Will Include:

  1. Accommodation is for two evenings only per event (Chardonnay, Pinotage, Shiraz) and is for two (2x), riders (registered and entered athletes), per tent.
  2. Cost Includes:
    • Access to the Luxury Tented Village Accommodation Area (this is security and accreditation controlled).
      The tent is complete with interiors, beds & bedding (bedding is changed per event, so you can look forward to nice & clean linen).
    • A bedside lamp as to ensure that you aren’t fumbling around at night or in the mornings in the dark.
    • Private Luxury Hot Showers, which will make you feel as though you are staying at a five star luxury game lodge.
    • Private Gents and Ladies Toilets
    • Each tent is carpeted
    • Each tent has a camping cupboard in order to make things a bit more comfortable.
    • Each tent has a bedside table & bin
    • Each tent has two camping chairs
    • Each tent has an undercover sitting area outside the tent where you and your teammate can share your “war stories,” after each stage.
    • Access to all rider accredited areas within the village (*riders only).
  3. Terms & Conditions:
    • This price excludes your own private butler
    • Earplugs are also excluded
    • This booking is transferable, but you may not cancel your booking and will not be eligible for a refund. This booking may not be sold at a higher value than the cost of the tent per evening.
    • No supporter services allowed outside the official supporter area. Masseuses, Physios and Mechanics operating in areas such as the Luxury Tented Village, will be removed from the premises.
    • No advertising and branding of any sort will be permitted within the Luxury Tented Village and no rider will be allowed to sell any parts or product during the event within this area.
    • The organisers of the FNB Wines2Whales MTB, will not be responsible for, or liable for, any of the services or lack thereof provided by within the Luxury Tented Village
    • Parking for riders staying in the Luxury Tented Village will be in the standard rider parking area.

*Please note: Accommodation on the night before stage 1 and night of stage 3 is not included in the entry fee, riders should make their own arrangements.

Wines 2 Whales Event Fast Facts

3 day stage race, ridden in a team

60-80 km per stage

Start Venue
Lourensford Wine Estate, Somerset West, South Africa

Race Village
Oak Valley Wine Estate

Finish Venue
Hermanus, Western Cape, South Africa

Preferential Entries Open
14 February (for 2017 database incl. those on the waiting list)

Public Entries Open
16 February for new entrants

Entries Close
As soon as we reach capacity for each event (670 teams per event)

Frequently asked Questions

  1. When entering, ensure that both riders’ personal details and correct ID/passport numbers are captured
  2. You can pay online by using a credit card, please note the payment options and limitations;
    Only the first entrant can pay for both members of the team

    1. If members choose to pay individually, the second entrant must pay first and the other way around
    2. Full team payments must be made within five days, if not, the entry system will transfer the entry to the next person on the waiting list
  3. If you prefer making an EFT payment, contact the entry office for the details; and
  4. Once entered, you will receive an email confirming your entry. If you have not received this mail, contact the entry office

Your entry fee includes

  • A unique and beautiful mountain biking experience
  • A W2W event garment
  • 8 meals through the duration of the three days
  • Wifi available in the rider zone
  • Mobile charging unit, please bring your own charger
  • Fully stocked waterpoints
Missed out on an entry this year?
Makes sure you are added to the waiting list in order to qualify for the first entries opening date on 14 February 2018 by entering before the 1 June 2017.

  • You do not have to ride in your same pairing, but BOTH riders need to be on the database
  • You can enter any of the three events, once the event is fully subscribed you will be placed on that events waiting list
  • Should you wish to participate in another event, you will need to de-register from the original list
Should you wish to cancel your entry, please note the following and contact our entries office to have the cancellation processed.

  • 75% of the entry fee is refundable if the cancellation is done in or before the month of August
  • 50% of the entry fee is refundable is the cancellation is done in September
  • 0% of the entry fee is refundable if the cancellation is done in October or November

*If at this late stage your partner can no longer participate, you will be allowed to do a late substitution.
*Under no circumstances will an entry be rolled over

Substitutions can be done on line as follows:

  1. Log in with existing participants ID No.
  2. Click on “Substitution” button and you will be guided through the process.
  3. The administrative cost of a substitution is R 300; and the substitution will not reflect until such payment has been made.
  4. Once you have made the substitution payment, you will receive a new email confirming the new rider. If you have not received the mail, contact the entry office.

Please take note of the following with regards to substitutions:

  • Cyclists who have entered and paid, but cannot participate in the W2W Event, for whatever reason, must inform the entries office.
  • No cyclist is allowed to participate under the name of another participant. Such action will lead to immediate disqualification.
  • Once a substitution is completed, the original riders’ details will not be kept for future events.
  • ALL substitutions close on 30 September
  • Late substitutions can then only be done at Registration @ R 1000 per person
  • Substituted team participants will receive the clothing size of the initial participant, unless this is changed before 30 March.
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